Archive for the ‘Email Hosting’ Category

Web Hosting Packages

Wednesday, January 26th, 2011

Web hosting packages are offered by all web hosting companies and are the basis on which you will host your domain name so that you are able to publicly host a website and use email services with any domains that you have purchased. Web hosting packages are available to match different budgets and the differentiating needs that arise between businesses and individuals; this helps to guarantee that whatever your exact needs are, you will be able to find a web hosting package suitable for your intentions. At the low end of the scale are shared web hosting packages for those who require the most minimal of features with their web hosting plan and only need small resource assignments so that they can host a small website and domain name; on the other end are dedicated server hosting services for the bigger businesses that want reliability without any questions, although this will be provided at a cost that is much greater than most individuals will be able to afford. By using a web hosting package you will be able to make the most of domain names that you own by configuring features such as DNS and emails, whilst the web space offered will allow you to create databases and host the files that form of your website.

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A Quick Guide to Email Hosting Plans

Friday, November 19th, 2010

E-mail hosting is where a hosting company offers to carry out e-mail functions for its customers. These operations can be as simple as sending or receiving mails and as complex as global searching and database processing. The hosting company that provides e-mail hosting plans to its customers will ensure that mailboxes stored on their servers are protected from viruses and hackers and also that they guarantee as good an uptime % as possible.

Email hosting is provided by all types of hosting firms both large and small. The services being offered usually include:

  • Webmail: a basic email program which enables clients to access their emails wherever they like, as long as they have internet connection
  • Microsoft Outlook: For customers who want a more robust and feature packed email program, the email hosting company will provide them with a mailbox which they can connect to using an email program such as Microsoft Outlook
  • Microsoft Exchange: This is where a company has their own dedicated email server but it is housed at the hosting company’s data centre and not on their premises. Should you choose this email hosting option, the hosting company will custom design your email server to meet the exact needs of your business, take care of its full operation and ensure its always up and running. At Storm Internet, we offer Microsoft Exchange for small to medium sized companies. http://www.storminternet.co.uk/solutions_exchange.asp.

Who benefits from email hosting?

Email hosting is designed especially for businesses that do not have the time, money or internal resources to build a suitable internal IT infrastructure for handling emails. Therefore by outsourcing email to an external company, costs are lowered and the employees get on with building the business safe in the knowledge that their emails are being handled by experts.

Appropriate storage space

When registering any e-mail account, you will be allocated a certain amount of space for each inbox depending on the email hosting package that has been purchased. Some companies will provide megabytes of space while others will provide gigabytes for every mailbox. It is always advisable to choose a solution that gives you the flexibility to upgrade your email hosting plan should your future storage requirements change.

Virus and spam filtering

A quality webmail hosting package will provide the user with the reassurance that harmful mails will be obstructed before they even enter the network. This is done through the installation of virus software and spam filtering. Spam filtering techniques include grey listing, white listing and blacklisting.

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Email Accounts

Monday, July 19th, 2010

Email accounts are a standard feature of shared web hosting accounts and whilst some web hosting providers will limit you as to the number of email accounts that you are able to create under your chosen web hosting package, most web hosting providers will allow you to host an unlimited number of email accounts under a single web hosting package. In order for email accounts to be of any use you will need to have at least one domain name hosted under your web hosting account so that you have a base on which you can create the email accounts that you would like to use. When using a Windows dedicated server or Linux dedicated server you will also be able to create email accounts for any domain names that you may be hosting although this is entirely dependent on the mail server software that you have running on your server. Email accounts will allow you to communicate with other email users easily as you each account will have its own address under your domain name meaning that you will also be able to communicate with other users that have their own email accounts hosted under the same domain name as yours.

When choosing a web hosting package it is a good idea for you to have a look at how many email accounts you will be able to host under your chosen web hosting service as you want to be sure that you will be able to make the most of your web hosting service. Most shared web hosting packages will now allow you to host an unlimited number of email accounts under a single web hosting package meaning that your only limit is going to be the amount of disk space that you have available to assign to individual email accounts. It is a good idea to consider the use of email accounts under any domains that you are using in a professional manner as it will allow you to portray a professional image when communicate with customers via email.

If you wish to offer a higher level of service for those who are going to be using your email accounts then you may wish to consider a more professional form of email hosting such as a platform that utilizes either Microsoft Exchange Server or Zimbra as these two collaboration systems are used by many large businesses around the world. A dedicated server can offer you a reliable platform on which you can host a number of email accounts if you are catering for a large business as in such establishments it is usually important for every employee in the organization to be able to have their own email account so that they can communicate with one another easily. A dedicated server based email account hosting environment will provide you with the opportunity to add additional mail servers if you feel that this will enhance your systems; an email server cluster is also a possibility in a server based environment.

Webmail access will be provided by most web hosting providers for the email accounts that you create which will be of benefit to you since it will allow you to check your emails from any computer that is connected to the internet and has a web browser application installed. Popular webmail applications available in most situations include Squirrel Mail and Horde Mail; as both of these are open source there are many add-ons available for both meaning that if either are being used within the context of a dedicated mail hosting environment, you will be able to customize the webmail interface to match your organization’s requirements as you wish.

The chances are that you will also want to be able to access your from your desktop computer or a mobile device and so IMAP and POP3 access will also be available for your email accounts so that this is possible. Both of these technologies are seen as standards for accessing email remotely and will allow you to view and download all of the emails that are contained within your email account. It should also be noted that SMTP access will also be provided so that you are able to send emails using your own email account as by doing it through your web hosting account’s primary server you can be sure that your email address won’t be blacklisted.

All email accounts can be password protected meaning that you will need to know the password of the account in question if you wish to gain access to it so that you can read any emails that may have been sent to that particular email address. Security is important for most email accounts these days and so you should make sure that with any email account that you are using that you set a strong password that no-one else will be able to guess as this is the best way of protecting your emails and any other information that you may store under your email account. Other measures that can be taken on the server side to help secure your email account and email messages include encrypting the contents of all email as this will mean that even if a hacker does manage to gain entry to your email server, they won’t be able to read any of your emails as the contents of them will be encrypted meaning that they will be useless.

In conclusion, email accounts are a core feature of any web hosting package these days and so it is recommended that you make the most of them by setting up email accounts for all of your employees so that they can communicate with one another and customers with ease. When choosing a web hosting service it is recommended that you look for one that will be able to provide you with an unlimited number of email accounts as such a web hosting package will offer you the best room for expansion in the future; however, you are always going to be limited by the amount of disk space that you have available to assign to the individual email accounts that you setup.

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Mail Hosting

Monday, July 19th, 2010

Mail hosting is a feature that is standard to all shared and reseller web hosting packages as when using such web hosting services one of your basic requirements is likely to be the need to host email accounts under any domains that you choose to host. When using VPS server hosting or dedicated server hosting you can choose to have a mail server application installed on your server as you are provided with a dedicated web hosting environment that you can customize as per your requirements. Email is one of the primary methods of communication over the internet these days and is utilized by businesses and individuals for a wide variety of purposes ranging from basic conversations all the way to the marketing of new products and services. Web hosting companies have realized the importance of email to their customers and usually offer many different mail hosting options. As well as being able to choose from basic email hosting packages, some web hosting providers are able to offer email hosting on collaborative platforms that can offer a larger number of features such as Microsoft Exchange Server and the Zimbra platform. As mail hosting is a form of web hosting offered by most web hosting companies, it makes ensuring that you choose the right web hosting package and web hosting provider highly important.

Email as a method of communication has been around for a long time and has been embraced by companies for a long time now; although it was thought that email would eventually be replaced by instant messaging services, these were unfounded as instant messaging as a platform has seen a steady decline in recent years whilst the use of email has been on the rise. Desktop email clients are available with most operating systems by default whilst most web hosting companies will also provide you with access to a webmail interface from which you can check your email accounts on the move. The use of mobile email is also on the rise with the use of smartphones such as the iPhone and Blackberrys becoming ever more common.

In terms of web hosting, email accounts are now a standard feature of any shared web hosting account meaning that regardless of the shared web hosting package you choose for your requirements you will be able to use it to setup email accounts for use under your domain name. This is probably the best way to use email services as by using your own domain name you will be able to portray a professional image to your own clients with ease, something that is of the utmost importance if you are running a medium to large sized business and are dealing with corporate customers. A shared web hosting package will be able to provide you with all of the email features that you would expect from a mail hosting service such as direct POP3 and IMAP access to your email accounts so that you can use them in conjunction with desktop and mobile email clients; along with that webmail access will also be available so that you can check your email accounts from a computer that you may not necessarily have them configured on for use in an email client.

If you are able to justify the cost of a VPS server or dedicated server and have the skills and knowledge required to allow you to manage a server properly then there are further benefits to be had since you will have free reign over your choice of mail server application. As a larger business you may find it beneficial to make use of more complex and scalable applications such as Microsoft Exchange Server and the Zimbra platform as either of these mail server applications will be able to provide you with a wide variety of features that will help to enhance how your employees communicate with one another. Similarly, more complex applications can also provide cluster facilities that will allow you to use a number of different servers for your email hosting services in a single cluster meaning that if one of the servers fails, there will be at least one other server available to take up the role of the server that has crashed.

Companies such as Microsoft and Google are able to offer free third-party email hosting services through their offerings such as Windows Live and Google Apps meaning that mail hosting is available without having to pay a penny for the service itself, although you will require a domain name that you can use in conjunction with these services so that you can setup email accounts. In some situations using these services can benefit you as they can provide you with larger amounts of storage space for your emails than a traditional web hosting service may be able to – these levels of reliability offered may also be greater.

Making the most of mail hosting can either be easy or hard depending on the type of mail hosting that you choose to use. Simple mail hosting services are easy to use since they will only offer you the basic features that are pretty easy to implement in most situations. If you have chosen to use a mail hosting service that is Exchange or Zimbra based then you may find it harder to make the most of the features that you are offered since there are so many complex features available for different purposes.

In conclusion, mail hosting is a standard in the web hosting industry for shared web hosting services and is one of the many features that you will be able to use as you wish. Dedicated mail servers are available from web hosting companies that can offer dedicated server hosting, although you should only really take up dedicated mail hosting if you are able to justify the cost of the dedicated server and will be able to set it up properly and manage it appropriately. As there are many mail applications to choose from, you should make your choice wisely as in some situations an open source mail server may be able to suit your requirements more so than a commercial piece of software.

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Getting Started With Web Hosting

Tuesday, July 13th, 2010

Regardless of the form of web hosting that you choose to use to meet your web hosting requirements, you will probably find that you will need to take measures beforehand in order to be able to make the most of your new web hosting service. If you are moving over to your new web hosting package from an existing web hosting service then you will find that you will need to take extra measures to ensure a smooth transition between web hosting services; it is important to consider that standard package upgrades are done seamlessly and won’t need any interruption, whereas if you are upgrading your entire web hosting service such as from shared web hosting to VPS hosting then precautions will need to be taken. Most web hosting companies will provide you with assistance if you are using web hosting for the first time as they want to provide you with the best start to your new web hosting experience and will help you to get your website off the ground. Almost every established web hosting provider available will have some sort of knowledgebase or a section of their website dedicated to tutorials that will teach you how to use you web hosting package.

How you get started with your new web hosting service will depend on the form of web hosting that you have chosen to use. If you are using a shared web hosting package then it is simply a case of uploading your files to your web space as well as configuring any email accounts or FTP accounts that you want to be able to use under your web hosting account. When using a more complex form of web hosting such as VPS server hosting or dedicated server hosting you should be prepared to take the next step of having to setup your server so that you can create the right web hosting environment for your requirements.

When choosing your web hosting service it is important for you to also look at the web hosting company that you are going to be using because you want to be sure that your chosen web hosting provider will offer you the support that you require in order to get started with the setup of your web hosting account. A large and established web hosting provider will have the support infrastructure in place to allow you to call on them if you need help with setting up your web hosting service. On the other hand you can also make use of the knowledgebase articles and tutorials that your web hosting company should be able to provide you with.

In order to get started with a web hosting service, it is important for you to have a website available to upload as otherwise there is not really any point in using a web hosting package. Most web hosting companies will provide you with the services that you require such as FTP in order to allow you to upload your website and any other files that you may see as appropriate to your web space. However, basic web hosting services such as shared web hosting packages can also be used for development and testing purposes since they will provide you with the environment that you require at a low cost.

If you have never used a web hosting service before then your experience with web hosting is going to differ to those who have used web hosting for a long time. To help make the process of getting started with web hosting easier, you will be provided with access to a web hosting control panel from which you will be able to manage more or less every aspect of your web hosting account with ease; however, with a VPS server or dedicated server you will find that the use of a control panel is going to be another added expense.

In conclusion, getting started with web hosting doesn’t have to be as hard as you think it may be. In order to make the most of a web hosting package you should have a website available for hosting under your web hosting package. The other features of a web hosting service can also be used as stand alone features such as email hosting and database hosting.

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Email Server

Wednesday, June 16th, 2010

An email server, also known as a mail exchanger, is responsible for handling the incoming and outgoing emails for a domain name so that the emails sent to addresses under the domain can be received and so that the owners of those email addresses are able to send out their own emails. Most web hosting packages come with a certain number of email accounts that you can create as per your wish – if you choose dedicated web hosting then you will be able to choose between having a mail server installed on your server or using your VPS server or dedicated server for other purposes.

A mail server is an application designed to deal with emails in all ways – there are many mail server applications available for Linux and Windows servers all designed for use with email, but with different purposes to an extent. Popular mail server applications for Linux servers include Sendmail and Zimbra; Zimbra is an open source collaboration system meaning that it encompasses a wide variety of features to assist with the management of emails – Sendmail on the other hand is a simple open source mail server designed to deal with incoming and outgoing emails only, it can however be integrated with other applications. Microsoft Exchange Server is a popular collaboration suite for Windows servers and is also able to offer a wider variety of features such as webmail servers, but for the simpler user there are free alternatives such as Microsoft POP3 Server, which is part of the Windows Server operating system.

Email is an important method of communication these days for both businesses and individuals. Businesses rely on email to allow them to communicate with their suppliers and customers as it offers them a constant method of contact that can be used whenever, wherever an internet connection is available. Individuals rely on email to allow them to contact businesses with enquiries, and similarly it is a good method of staying in contact with other people. It was thought that email would be a medium that would have been wiped out by Instant Messaging, but instead IM has been slowly dying whilst the use of email has been on the increase recently.

Email servers for domain names are found through the use of MX records, something that is setup for every domain that wishes to receive emails. In order for an email to be received, the server responsible for sending the email first does a DNS lookup on the destination domain name to find the email servers that responsible for the domain name, from there the sending server will then contact the destination server to enquire about the existence of the destination mailbox – if the mailbox exists then the destination server will then deliver the email to the inbox, if the mailbox doesn’t exist then the message will simply be bounced back to the sending account. There are also other checks that may be made by the recipient mail server such as seeing whether or not the sending server is on an RBL list and whether an SPF record has been defined for the sending domain.

A dedicated email server is always an option if you are a larger business that has to deal with a large email throughput – in such a situation a specialist storage arrangement may also be seen as beneficial. Dedicated email servers will be able to handle large amounts of email and of course the higher the specification of the server, the more emails your server will be able to handle daily. If you are looking to keep the emails that you send and receive then you may wish to consider setting up a storage cluster as well as this will allow you to keep a large archive of emails that have been sent and received. By using a storage cluster you will be able to add additional storage as you see fit.

In conclusion, an email server is an integral part of any web hosting package as it is required for the sending and receiving of emails. Although an email server application will be installed on a server with other services such as web servers and DNS servers in a shared hosting situation, if you are to use a VPS server or dedicated server then you are provided with the flexibility of being able to setup a dedicated email server if you see this as fitting for your requirements.

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Email Hosting

Saturday, February 13th, 2010

Email hosting is a feature that is common to all forms of shared web hosting; regardless of whether you choose to use a Linux shared web hosting service or a dedicated server, you will be able to create email accounts for use with your domain names using your web hosting service. Although most web hosting providers only offer basic email facilities using the control panel that they provide you with, such as the cPanel control panel, some web hosting providers are able to offer enterprise-class email hosting facilities; larger web hosting providers can offer Windows based Microsoft Exchange Server hosting services for businesses that require a collaborative email suite which can offer them extra benefits whilst streamlining employee relations. It is important for you to remember that in order for email hosting to be effective you need a domain name that you can use with your web hosting service so that people know where to send emails to you.

What are the advantages of using email hosting?

Email hosting services can be useful since they allow you to make the most out of what email has to offer, but for email hosting to be effective you will need to have a domain at hand to use. The main advantages of using email hosting include:

  • Custom email addresses – by using a domain name in conjunction with a web hosting service you will be able to create custom email addresses that end in the domain name that you have purchased – when using free email hosting services you are stuck to using a default domain name that your email address is assigned to – for example, with a website hosting service you are able to create email addresses such as ‘[email protected]’ with ‘example.com’ being your domain name of choice
  • Larger storage space – an website hosting service will allow you to create email accounts that have larger disk space assignments than most free email services will allow – as a business you will find that you are dealing with large volumes of emails that can take up quite a bit of disk space and on top of this you may also want to consider the amount of disk space that any attachments you receive could take up – if you choose to use a dedicated server for your email hosting services then you are unlikely to face any storage problems but if you are using a shared web hosting service then you may quickly run out of disk space for your emails
  • Flexibility – if you choose to use a dedicated server for your email hosting services then you will be able to benefit from greater flexibility, although this will only be of benefit to you if you are a larger business – dedicated servers can provide you with your own dedicated web hosting environment meaning that you can use any email servers of your choice thus allowing you to add additional measures as you see necessary which could include spam and virus scanning for all incoming email messages.

The advantages of using email hosting services over standard free email services will produce the result of a much more flexible email hosting system for businesses that require it.

What are the disadvantages of using email hosting?

When using email hosting there are several other features that you need to take into consideration as otherwise these features could prove to leave you at a disadvantage when using your email hosting service. The disadvantages of using email hosting could include:

  • Spam and virus filtering – if a web hosting provider isn’t able to offer you spam and virus filtering for your incoming emails then you could find that your inbox becomes filled with spam emails or on the other hand you could end up opening a rogue email that contains a virus which in turn could affect your computer
  • Price – depending on the web hosting service that you choose to use to help meet your email hosting requirements, you could end up paying quite a high price – if you are going to be using a simple shared web hosting service then you won’t have to spend too much, but on the other hand if you are a larger business that requires enterprise-level email hosting services then you may have to spend quite a bit on dedicated servers and email software.

In conclusion, email hosting is generally referred to as being part of most web hosting services but in reality it is something that you should pay closer attention to if you are a business. Spam emails and emails containing viruses are becoming bigger problems these days meaning that you need to choose a web hosting service that can offer you spam and virus filtering for all incoming emails so that you don’t have to worry about these two potential threats. If you require enterprise-level email services such as those provided by Microsoft Exchange Server then you should ensure that you use a reputable web hosting provider as to ensure you receive a reliable web hosting service.

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